YMCA - YDM - Afterschool Financial Audit

Welcome to the Afterschool Financial Audit Form for Youth Development Miami. This form supports consistent financial oversight and compliance for all YMCA-operated afterschool programs.

As an auditor, your responsibilities include:

Verifying and documenting attendance accuracy
Reviewing site financial records and paperwork
Confirming required documentation is on file (registrations, ELC, scholarships)
Ensuring compliance with financial and program procedures

Please complete each section carefully. You may be prompted to provide explanations or supporting documentation if discrepancies or missing items are found.

📌 Pre-Audit Preparation (Day Before Visit):

Please complete the following one day before the site visit:

Required Reports:

Student Rosters (must include all enrolled participants)
Current A/R (Accounts Receivable Report)
Approved Scholarship List

Once these materials are gathered, proceed to complete the form on-site during your visit.

Date of Audit

Site Director Name

Auditor Name(s)

Auditor Title(s)

Site

Start Time

Hour Minutes

AM/PM Option

End Time

Hour Minutes

AM/PM Option

1. Take roll-call. Did any children attend today who are not listed on the weekly attendance roster?

If yes, list names and explanations:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

2a. Complete the count summary:

Rows	Count
Number of children present
Number of children on attendance roster
Number of children in Salesforce
Variance
Number of staff present

2b. Are all children on the attendance roster registered in Salesforce?

If No, list unregistered children and explain:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

3a. Are there any handwritten names on the attendance roster?

If yes, list names and provide explanations:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

3b. Are those handwritten names registered in Salesforce?

If No, list names and explain:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

3c. Do all these children have completed registration forms on file?

If no, explain:

Rows	Child's name	Yes/ No	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

4. Are any children attending at no cost?

If yes, list names and explain:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

5a. Are all attending children listed on the sign in/out sheets?

If No, explain:

Rows	Child's name	Explanation
Child 1
Child 2
Child 3
Child 4
Child 5

5b. Are sign in/out sheets updated daily with signatures and absences noted?

If no, explain:

6a. Please verify the following documents are available on-site. If no, explain. Use N/A if an explanation is not required.

Rows	Verification Status	Explanation
Registration Book
Sign In/ Out Sheets
ELC Sign In/ Outs Sheets Signed
Blank Sign In/ Out Sheets
Scholarship Approval List
Absentee Log
Change Request Form QR Code
Weekly Attendance Sheets
Blank Weekly Attendance Sheets

6b. Are program materials or flyers visible and accessible at the site?

If no, explain:

7. Evaluate the following site components:

Rows	1 - Below Expectations	2 - Meets Expectations	3 - Exceeds Expectations
Site organization
Site Director attitude
Staff attitude
Staff in uniform
Staff interaction with children
Staff safety performance
Site cleanliness

Additional Notes/ Comments

Enter any additional observations, concerns, or notes.

Recommendation for Additional Review

Auditor Name

First NameLast Name

Auditor Signature

Site Director Name

First NameLast Name

Site Director Signature

Site Director Comments (Optional)

YMCA Afterschool Financial Audit

Section 1: Auditor Assignment

Section 2: Financial Audit Worksheet

Attendance Verification

2. Roster Comparison

3. Handwritten Names

4. Free Program Attendance

5. Sign In/Out Review

6. Forms/ Paperwork Verification

7. Site Evaluation

Section 3: Audit Summary